Kodec for Immigration Firms
Immigration leads come in stressed, time-sensitive, and from everywhere: form, chat, phone, Facebook. Kodec qualifies, follows up, and routes the right cases to the right person, with the key facts already captured.
Extracted
Case Type
H-1B → Green Card
Urgency
High
Employer Sponsor
Ready
Consult Fee
Waive — employer-ready
Routed to Sr. Immigration Attorney → calendar link sent
More paid consults from higher-fit cases
Fewer "wrong case type" calls and DMs
Faster follow-up without chasing spreadsheets
When intake is generic, fee handling is inconsistent, and follow-ups live in Excel, you lose the best cases and waste time on the wrong ones.
Scenario
H-1B transfer / RFE / employer-ready call Prospect is ready to move fast and can bring the employer to the call. They ask one question: “How soon can you start?”
If the response takes hours or feels unclear, they book someone else the same day.
Scenario
Valid case, but consult-fee pushback Prospect clearly qualifies, but asks for a discount or waiver. The decision depends on who picks up, how busy you are, and whether it gets escalated.
Good cases go cold, staff feels stuck, and your follow-ups become inconsistent.
Most immigration firms start by fixing qualification, routing, and fee workflow first, then standardize firm facts so intake stays consistent as volume grows.
Start Here
Capture case type (H-1B, family, removal, asylum, etc.), timeline/urgency, location, key facts, and route to the right person automatically.
Add Next
Track fee status, invoice sent, follow-ups, and “needs approval” exceptions so discounts/waivers don’t turn into chaos.
Grow Into
Answer common first questions, collect missing details, and hand off with a clean summary so attorneys focus on legal work.
Prospects arrive with the case basics already captured, so the consult starts productive.
People self-select out when it’s not a fit, and your team spends less time redirecting.
Your intake captures the essentials and routes correctly, so attorneys stop doing first-pass sorting.
Evidence across intake quality, follow-up performance, and routing accuracy.
Case-type clarity and completeness before and after structured intake.
Before/after comparison of lead completeness and case-type clarity.
Visibility into every lead: fee status, follow-ups, and next action.
Pipeline view showing stage, fee status, and follow-up timing.
Routing accuracy by case type and urgency level.
Routing accuracy and response time by case type and urgency.
Step 1
We map your lead sources, where prospects drop, and where fee handling and follow-ups break down.
Step 2
We define qualification questions, routing rules, and consult-fee exception handling (discount/waiver approvals).
Step 3
We implement on your current site and workflow without forcing a full redesign.
Step 4
We track consult conversion, follow-up performance, and routing accuracy so you can see what changed.
Most chatbots collect a message. Kodec qualifies the case, tracks fee status, runs follow-ups, and routes with context. It’s a workflow system, not a widget.
Yes. The system stays factual, avoids guarantees, and can be reviewed internally before it goes live.
Both. Small firms use it to reduce noise and no-shows. Larger firms use it to route correctly across case types and staff.
Most teams can launch an initial intake + follow-up workflow in 3–4 weeks and see measurable movement in 30–45 days.
We’ll show where leads are leaking, where fee handling breaks down, and what to fix first.
